Business Assistant III

Requisition ID: 2024-7863

of Openings: 1

Location: US-UT-Blanding Category: Accounting/Finance Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Business Services Department: Bus Svs-Regional Campuses Advertised Salary: Minimum $36,320; Commensurate with experience, plus excellent benefits

Overview The successful candidate coordinates typical business functions for the USU-Blanding campus. This includes initiating and completing tasks in the areas of travel, financial, personnel, and purchasing. This position also provides administrative support to the Blanding Campus Senior Associate Vice President (SAVP). This position is located at the USU Blanding campus in Blanding, Utah.

Responsibilities Business Services (90%)

Financial 20%

• Develops and maintains record keeping systems.
• Develops and maintains spreadsheets and databases to track information.
• Reviews and reconciles financial records.

• Prepare entries to coordinate expenses and financial data for the following:

• Utilities

• Motor Pool ledgers
• Motor Pool gas receipts

• Housing deposits Travel (20%)

• Prepare and review Travel Authorizations and Travel Reimbursements in accordance with USU travel policies and procedures.

• Maintain database of travel expense reports and emergency contacts.
• Answer inquiries pertaining to travel.

• Assist with booking travel arrangements when needed Personnel (15%)

• Complete I9s, W4, direct deposits and other HR forms

• Post hourly positions in ICIMS or Aggie Handshake as needed
• Complete onboarding checklist as needed

• Submit requests for hiring, terminations, wage/salary increases, posting jobs into ServiceNow Purchasing (20%)

• Attach p-card receipts to transactions within ServiceNow

• Review p-card transactions for accuracy and compliance to policy
• Initiate purchases on behalf of other employees in department
• Coordinate W-9 with outside vendors

• Coordinate payment of invoices utilizing p-card or EZ-Buy System Housing/Dining (10%)

• Coordinate information and student lists with Director of Housing and Dining

• Add meals plans and book/material funds to student cards
• Add dorm and meal plan charges to student account in Banner
• Process housing deposit receipts and refunds
• Manage and update dorm and dining master lists

• Coordinate invoices and meals and entertainment forms for catering provided by Blanding Cafeteria Other (5%)

• Provide training on business service tasks, such as travel, purchasing, p-cards, or other systems as needed

• May be required to complete Federal and/or State compliance training

• Performs miscellaneous job-related job duties as assigned Administrative (10%)

• Take minutes at high level meetings

• Serve on committees to plan for campus events, such as commencement
• Assist SAVP with initiating travel, scheduling meetings, maintaining calendar
• Performs miscellaneous job-related job duties as assigned

Qualifications Minimum Qualifications:

• Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelors degree in a business field plus two... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).